We are hiring a Legal Assistant, to assist the legal team with specialist administrative support, and to prepare required paperwork containing correct information as instructed by the legal team and in compliance with legal regulations. 

Salary: £24,478.33 - £25,328.05 per annum

Deadline for applications: 19 September 2021, 10pm

Interviews via Zoom, week commencing 4 October 2021

Reporting to the legal director, responsibilities will be:


  • Provide administrative support to the legal team to ensure effective and efficient administration, management, and maintenance of files from opening to archiving.
  • Effectively handling of and maintaining overall responsibility for the department's incoming and outgoing post and fax (incoming, outgoing, and filing).
  • Providing front of house support, including attending to reception responsibilities as and when needed.
  • Triage enquiries from new and existing clients, signposting to the relevant fee earner, helpline or alternative representative.
  • Prepare simple letters, attendances notes, and internal memoranda as appropriate and provide effective support, guidance and delegation to colleagues.
  • Maintaining up-to-date schedules and diaries; booking appointments (e.g., barristers, cost draftsmen, interpreters, technical or medical experts, prison visits)
  • Helping caseworkers to maintain up-to-date and organised files, both digital and hard copy
  • Attend and contribute to weekly team meetings and monthly staff meetings.

Legal finances

  • Ensure financial aspects of matters including time recording, billing and debtor management are managed to support fee earners.
  • Working with the Paralegal to prepare files for billing submission to the Legal Aid Billing Consultant and assisting with the submission of escape fee files for assessment.
  • Supporting the department and the operations team to keep legal financial records up to date.

Person Specification:


  • Excellent organisational and administrative skills;
  • Excellent IT skills including experience of Word, Excel, internet, and case management systems
  • Experience working or volunteering in a law firm or non-for-profit;
  • Ability to work proactively, to prioritise effectively and to meet deadlines, with well-developed time management skills;
  • Ability to work as part of a team;
  • Excellent written and verbal communications skills;
  • Excellent interpersonal skills, with the ability to communicate and negotiate with a wide range of people internally and externally;
  • A professional and approachable manner when dealing with clients and third parties;
  • Understanding of client confidentiality and professional ethics;
  • Commitment to JCWI’s objectives;


  • Working knowledge or personal experience of immigration law;
  • Understanding or experience of working or volunteering with Legal Aid, including legal aid billing and applications;
  • An interest in immigration law with passion and commitment to the organisation’s client base and legal aid;


As one of the leading national organisations fighting for fairness and justice in the UK's immigration system, JCWI is an exciting and dynamic place to work. We are a living wage employer and all staff enjoy workplace benefits including generous pension contributions, bike loan scheme and an employee well-being programme. We have a flexible working policy, making it possible to work from home or from the office, as agreed with your line manager.

How to Apply

Apply with an up-to-date CV and a cover letter of not more than two pages outlining interest for the role, using the online system.

Apply now

About JCWI

JCWI is a leading national charity that provides legal advice to migrants, and campaigns for a fairer immigration system.

Our award-winning legal team have years of experience defending the rights of their clients across all areas of immigration, nationality and asylum law. 

We also campaign for the rights of people who have been pushed out of the immigration system in the UK, and against the hostile environment. We work with migrants, grassroots campaigners and politicians to push for change. This work is so important at a time like this, with migrants’ rights under ever greater attack.